Exhibition

The opening times of the EGU2016 Exhibition are as follows:
Monday, 18 April to Thursday, 21 April 2016: daily from 09:00 to 18:00
Friday, 22 April 2016: 09:00–13:00. However, exhibitors are free to leave their booth open until 17:00.

Booth layouts, services, and equipment

There are two general types of booth layouts, Booth and Display, while Displays are reserved for not-for-profit organizations only:

• A standard Booth (small, medium, or large; booth numbers 01–62 and G07–G22) consists of aluminium sections with white melanin-coated panels and one spotlight with 100 W per 3 sqm (Booth scheme). The front panel consists of an aluminium frame containing a white melanin-coated panel with the booth number, exhibitor's name, and logo (fascia board). As individual layouts of this fascia board are possible based on the exhibitor's CI, we encourage exhibitors to select this option in the online booking form and provide a respective layout design to our partner company Expoxx. The fascia board with a 4C-print (CMYK) is included in the booth rental. Furniture is not included in the booth rental and must be ordered separately at Expoxx.
• A Display (booth numbers G01–G06) consists of 1 poster board, 1 table, and 2 chairs. These Displays are reserved for not-for-profit organizations only.
• All booths provide grey carpeting and single-phase earthed 220 V electricity with 2 kW including one plug of 220 V. Power plug converters for different socket types are not provided and the power supply as described is only provided once per exhibitor (regardless of the number of rented booths)
• All booths provide a wired internet connection with 1 Mbps included in the booth rental. Higher bandwidth connections can be ordered separately from our partner company H82. Please note that you will receive a dynamic IP address for the internet connection. However, if you require a static IP address, please contact us by email.
• The rental includes cleaning and waste disposal on the set-up day (Sunday, 17 April 2016). However, cleaning and waste disposal during the conference week must be ordered separately from our partner company Expoxx.
• For any further technical equipment, additional furniture, catering, and other services please see the supplier manuals.

Set-up and dismantling

Set-up: exhibitors are expected to build up their display on Sunday, 17 April 2016, 09:00–18:00.

Dismantling: exhibitors are expected to pull down their display on Friday, 22 April 2016, 13:00–18:00. Although the official end of the exhibition is Friday, 13:00, exhibitors are free to leave their booth open until 17:00.

Exhibitors that deliver to IML directly by truck are kindly requested to use Gate 1 (Tor 1) for delivery or pick-up. Exhibitors who will bring or remove their material by car only (not exceeding a vehicle height of 2 metres) are kindly asked to proceed to Gate 4 (Tor 4). There will be freight elevators available from Gate 4 (Level -3) to the exhibition area (Yellow Level 0). Please note that parking at Gate 4 is not possible and the vehicle must be removed as soon as possible after having unloaded the material. Parking is possible on Deck 1 and Deck 2.

Access plans: overview | details

Exhibitors using a forwarding agency have to follow the instructions provided by IML. Those exhibitors will find their material in their particular booth. Your material has to be at the congress centre at the very latest on Monday, 11 April 2016.

Please note that neither EGU nor the conference organizer Copernicus GmbH will cover any transportation or storage costs. EGU reserves the right to apply a penalty fee to those exhibitors who dismantle their booth before Friday, 13:00 and to exclude those exhibitors from possible booth rentals at future EGU General Assemblies.

Parking

Limited parking is available at Austria Center Vienna. Exhibitors are encouraged to use public transit or taxi.

The ACV charges the following fees for parking:

• Up to 30 min: free
• 1 hour: €3
• Every additional hour: €1
• Daily maximum: €10
• Week ticket: €30
• Replacement of a lost ticket: €45

For further information please contact Hannes Kriser by phone at: +43 676 3 19 95 30

Security

Security is provided in the exhibit area during all off-hours and reasonable precautions to safeguard exhibitor's property will be taken. However, there is no guarantee and neither EGU nor the conference organizer Copernicus GmbH can be made liable for any loss or damage. Thus, exhibitors are encouraged to remove any valuable items from the exhibit area each evening.