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How to submit an abstract

Thank you very much for your interest in the EGU General Assembly 2016. Please follow the guidelines for the submission of your abstract. Please note that an abstract processing charge (APC) of €40 per abstract is levied. Late abstracts (submitted by conveners after 13 January 2016) require a final approval by the programme committee and will be invoiced with €80.

  • Use a text editor of your choice to compile your abstract: title, author(s), affiliation(s) of author(s), and abstract text. Your abstract text should have 100–500 words;
  • Browse through the session programme and select the session of your interest;
  • Use the Abstract Submission link at the respective session. Please keep in mind that submission of the same abstract to more than one sessions is not allowed. Duplicates will be rejected;
  • You will be asked to log in to the Copernicus Office Meeting Organizer. Use your account data or create a new account;
  • Fill in the submittal information about title, author(s), and affiliation(s) of author(s);
  • Choose between plain text, LaTeX or WORD content with regard to the abstract text;
  • Copy-and-paste your information into the form or download and use the WORD template;
  • Select your preference for poster presentation or for oral presentation (see the first author rule below). However, there is no guarantee that an oral preference can be realized. If a session is identified as a PICO session, the oral/poster preference cannot be selected;
  • Accept the licence & copyright agreement and proceed to the abstract preview;
  • Check the generated PDF file of your edited and formatted abstract;
  • If the conversion of your abstract fails, please specify your problems and we will then take care of them;
  • In any case, please indicate your invoice details for the APC (see below) as well as your payment method (credit card or PayPal);
  • Submit your abstract. You will receive a confirmation email providing your abstract number.

In case any questions arise, please do not hesitate to contact us at:

General remarks
  • Abstracts should be short (100–500 words), clear, concise and written in English with correct spelling and good sentence structure.
  • Mathematical symbols and equations must be typed in, and metric symbols should be used. Figures and tables cannot be included.
  • Abstracts should be carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last minute changes.
  • The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author or, at least, by one of the co-authors.
  • By submitting an abstract, authors accept the licence & copyright agreement.
  • Submission of the same abstract to more than one session is not allowed. Duplicates identified by the Programme Committee will be rejected.

First author rule

Regarding the oral preference, you are allowed as first author to submit either one regular abstract plus one abstract solicited by a convener, or two solicited abstracts. Each further abstract has to be submitted with a poster preference or submitted to PICO sessions. If you submit to a session belonging to the EOS programme group, you are allowed as first author to submit one more abstract with an oral preference (three in total).

Abstract processing charges (APCs)
  • An APC of €40 gross must be paid for each abstract submission. For late abstracts (submitted by conveners after 13 January 2016) a higher APC of €80 will be invoiced.
  • APCs can only be paid by credit card or PayPal.
  • Abstracts are only processed and available for the session organization by conveners after the payment is completed. Please note that this is a processing charge and not a publishing fee.
  • APCs are not refundable in case of an abstract withdrawal, rejection or double submission. The charges collected cover the cost to process the abstracts whether or not one attends the meeting.
  • The APC does not register you for the EGU General Assembly 2016. Separate registration fees apply.
  • Solicited speakers do not receive discounted APCs, registration fees, or travel reimbursement.